Every credit, accounted for
Most gym software can tell you how many credits a member has. Ours can tell you where each one came from, what was paid, and exactly what to refund.
Credits with a memory
When a member buys 3 sessions per week on a monthly plan, the system doesn't just add 12 generic credits. It creates individual credits, each linked to the specific invoice that funded them.
- Each credit tracks: invoice, rate paid, creation date, expiry
- Credits consumed in FIFO order (oldest first)
- Full audit trail from purchase to session
Weekly credits, monthly billing
The hard problem in gym billing: your members train weekly, but you bill monthly. Months have different numbers of weeks. Mid-month signups don't align with billing cycles. We solved this.
- Automatic weekly-to-monthly conversion
- Time-based proration for new signups
- Per-credit billing on resume from pause
- Fixed billing dates for predictability
Smart refunds
When a member cancels or pauses, the system calculates the exact refund based on which credits were used and which remain. Not an estimate — the actual amount, to the penny.
- Unused credits refunded at their original rate
- Used credits correctly excluded
- Partial billing cycle calculations
- Clear breakdown for member transparency
How it compares
What makes credit tracking different from other gym software.
Generic gym software
Tracks a single credit balance. No history, no source tracking, no audit trail. Refunds are manual guesswork.
Easy Fitness Booking
Every credit is individually tracked. Full audit trail. Refunds calculated automatically from actual data.
Our members used to ask where their credits went and we'd have to dig through spreadsheets. Now the answer is one click away.
Studio Owner
Easy Fitness Booking user
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