Gym billing that does the math for you
Weekly sessions. Monthly invoices. Mid-month signups. Pauses. Cancellations. The math is hard — unless your software handles it.
Weekly credits, monthly billing — solved
Your members train weekly but you bill monthly. Months have different numbers of weeks. New members sign up mid-cycle. This is the hard problem in gym billing, and we built the entire system around solving it.
- Automatic weekly-to-monthly conversion
- Time-based proration on signup
- Fixed billing dates for cash flow predictability
- Each credit individually tracked to its invoice
Smart refunds, not guesswork
When a member pauses or cancels, the system calculates the exact refund. Not a rough percentage — the actual amount based on which specific credits were used and which remain.
- Refund calculated from actual credit data
- Unused credits refunded at original rate
- Clear breakdown for member and staff
- No spreadsheets, no manual calculations
Billing features
Stripe Integration
Automatic payment collection, invoicing, and receipt delivery.
Fixed Billing Dates
Predictable billing cycles for both you and your members.
Invoice Audit Trail
Every invoice linked to the credits it funded. Full transparency.
Pause Handling
Members pause, billing stops, credits preserved. Resume fairly.
Cash Payments
Support for members who pay outside of Stripe.
Custom Invoices
One-off charges and custom invoice amounts when needed.
We used to spend hours reconciling billing at the end of each month. Now it just works.
Gym Owner
Easy Fitness Booking user
Automate your gym billing
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